Administrative Specialist

Pay Grade/Pay Range:  56 Hourly (non-exempt) – Minimum – $ 14.92 Midpoint – $ 21.78

Department/Organization: 206261 – Alabama Cntr for Real Estate (ACRE)

Normal Work Schedule: Monday – Friday, 8:00am – 4:45pm

Job Summary: The Administrative Specialist performs highly responsible administrative duties of a specialized and complex nature under limited supervision. May prepare complex reports, oversee office administration, set up and maintain files, and attend meetings. Position may be responsible for budgetary information and serve as a liaison to other departments.

Additional Department Summary: The Administrative Specialist performs highly responsible administrative duties of a specialized and complex nature under limited supervision. Will prepare complex reports, handle office administration, set up and maintain files, and attend meetings. They will be responsible for the event planning from inception to day-of logistics. The position will be responsible for budgetary information and serve as a liaison between the Executive Director and the Culverhouse College of Business ADEDO Accountant.

Required Minimum Qualifications: High School diploma or GED and a minimum of four (4) years of highly responsible general office experience; OR Associates degree and two years of highly responsible general office experience; OR Bachelor’s degree or higher.

Skills and Knowledge: Effective communication, interpersonal, and organizational skills. Ability to work with professional staff and student interns. Ability to make sound decisions in a fast-paced environment. Goal-oriented, able to multitask, prioritize, and manage time effectively. Self-motivated and self-directed. Comfortable in both leadership and team-player roles. Working knowledge of various computer programs with proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel). Must possess knowledge of federal and state grant management practices and budget management practices.

Preferred Qualifications: Experience with Google Apps for business University Banner 9 system, and University contract management systems preferred.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. “EEO is the Law” Poster