Administrative Assistant

United Way of Central Alabama

Website https://twitter.com/unitedwayal United Way of Central Alabama, Inc.

United Way has a rich history in helping neighborhoods and communities in Central Alabama. It began as a cooperative action to address our city’s human services problems.

To apply for this job email your details to humanresources@uwca.org

Position Summary

 The primary role of the Administrative Assistant for Finance is to support the Chief Financial Officer/Senior Vice President through general office administration and offer to clerical and administrative support to other department staff and volunteers as needed and/or assigned.

Responsibilities
  • Make air travel arrangements for all UWCA staff
  • Prepare written correspondences and other material for CFO, including but not limited to Confirmations, Bookkeeping and Rent Letters, Thank you Letters, and Direct Payment Letters
  • Prepare meeting announcements, agenda, and materials for Finance and Investment committees and coordinate scheduling of meetings at beginning of year
  • Attend and take minutes for CFO committee meetings (Finance, Investment)
  • Prepare Executive Committee and Board of Director meeting materials for Finance and Investment committees
  • Be the lead staff responsible for managing logistical details for all department meetings including reserving rooms, purchasing refreshments, sending out invitations, collecting RSVPs, etc.
  • Prepare United Way Data Base II from collected data
  • Prepare United Way Membership Certification
  • Maintain a list of all departmental supply needs (toner, paper, office supplies) and generate requests through electronic purchase order system (Microix)
  • Retrieve and deliver in and outgoing mail daily
  • Prepare Personal and Vacation Accruals for Department
  • Maintain departmental and agency calendar
  • Update Senior Staff calendar with finance dates
  • Compile finance related New Board Member Book materials and related presentation
  • Update UWCA Policies and File accordingly as requested
  • Assist with special projects as directed
  • Other administrative duties as assigned
Qualifications
  • Mastery of Microsoft Office Suite (Word, Excel and Power Point). Proficient in Excel is a plus. Must adapt well to rapid changes in technology and apply new systems to the advancement of the department. Knowledge and experience in accounting software and purchasing software is a plus.
  • Excellent writing skills essential, editing skills a plus.
  • Must have excellent interpersonal skills including professional communication and demeanor in person and over the phone.
  • Works under moderate supervision and exercises some degree of discretion and independent judgment.
  • Must have positive attitude and be able to adapt easily within a rapidly changing environment.
Education & Experience

Bachelor’s degree preferred; proven track record of applicable experience can be considered in lieu of a degree. Degree in accounting or and bookkeeping experience is a plus.

Working Conditions

Normal office hours with some overtime.  Ability to adjust schedule to prepare for and attend committee meetings outside of normal office hours.

To apply for this job email your details to humanresources@uwca.org