Bookkeeper & Payroll Specialist

About the Organization

Our client is making a lasting difference around the world by leading people to become fully devoted followers of Christ. As one Christian church in multiple locations (three physical campuses plus a global online ministry), they exist to Honor God, Unify Communities, and Build People.

Summary of the Job

The Bookkeeper & Payroll Specialist supports the Finance Department by managing day-to-day bookkeeping and payroll operations. This role ensures accuracy, compliance, and timeliness across payroll, contributions, accounts payable/receivable, and audit processes. The ideal candidate has strong attention to detail, experience with ADP and/or Paycom payroll systems, and a solid foundation in accounting best practices.

Key Responsibilities

Payroll Administration

• Process and maintain bi-weekly payroll using ADP and/or Paycom, ensuring accurate and timely compensation.
• Maintain payroll records in compliance with federal, state, and local tax laws.
• Coordinate payroll changes with HR (new hires, terminations, benefit deductions).
• Prepare payroll reports for CFO and leadership review.
• Respond to employee payroll inquiries with professionalism and confidentiality.

Bookkeeping & Accounting

• Record and reconcile daily financial transactions, including contributions, bookstore sales, and internal transfers.
• Prepare journal entries and maintain the general ledger.
• Manage accounts payable and accounts receivable.
• Reconcile bank and payroll accounts.
• Support monthly, quarterly, and year-end closing processes.
• Track departmental budgets and monitor credit card activity.

Compliance & Audit Support

• Provide documentation and support for internal and external audits.
• Ensure financial practices comply with internal policies and GAAP.
• Prepare and file sales tax documentation.
• Reporting & Collaboration
• Prepare weekly, monthly, and ad hoc financial reports.
• Collaborate with ministries and departments to ensure timely financial data.
• Communicate effectively with staff, vendors, and leadership.

Qualifications

• Associate’s degree in Accounting or Finance preferred; equivalent experience considered.
• 3–5 years of experience in bookkeeping, payroll, or accounting.
• Proficiency with ADP and/or Paycom payroll systems.
• Strong knowledge of accounting best practices and GAAP.
• High attention to detail and accuracy in data entry.
• Proficiency in Microsoft Excel; experience with QuickBooks or similar software a plus.
• Strong organizational skills, professionalism, and integrity.

Work Environment

• Onsite, based in Bessemer, AL.
• Standard office setting with occasional requirements to sit, stand, or lift up to 20 lbs.

Compensation

Salary Range:  $48,000 – $58,000 (commensurate with experience and qualifications).

Benefits

Healthcare: Medical, Dental, Life & Disability
Retirement: 403(b) with 5% employer matching
Paid Time Off:

• 2 weeks (10 days) of vacation annually
• 40 hours of sick leave provided at the beginning of the year; additional hours accrue at 2 hours per pay period (approx. 6.5 days annually)
• 2 personal days
• 1 community service day
• 1 birthday day off

Paid Holidays:

• Martin Luther King Jr. Day
• Presidents Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving (Day before, Thanksgiving Day, and Day after)
• Christmas/New Year Holiday (Dec. 23 – Jan. 1)

Parental Leave: 40 hours (5 days) of paternity leave

Child Care: 15% discount on Einstein Playground tuition (if paid weekly)

Professional Development: Tuition reimbursement for eligible employees after 1 year of service

Tagged as: ADP, accounting, accounts payable, accounts receivables, bookkeeping, general ledger, journal entries, paycom, payroll, quickbooks