Administrative Assistant

Website O'Neal Library

Title: Administrative Assistant (Part-time)

Description: Do you enjoy working with the public? Can you assist people with completing financial transactions? Are you efficient with data entry and detailed assignments? Do you like working as a member of a team? The Administration Department of O’Neal Library is seeking an enthusiastic person who will work primarily with donors and in donor management responsibilities.

Specific Duties:

Performs a variety of general clerical and confidential executive secretary duties for the library director

Receives contributions to the library in cash, checks, and via the website

Prepares all bank deposits and maintains financial records for donations

Maintains confidential donor database

Assists patrons in selecting appropriate materials and/or makes suggestions of best way in which to memorialize or honor person(s)

Creates letters and communications thanking and acknowledging donors

Responsible for communication, records, and minutes for the Mountain Brook Library Foundation

Assists in the creation of the Library Annual Report including generating mailing lists, determining deadlines, providing donor-related content, providing content ideas, and proofing.

Assists in Annual Solicitation campaign including generating mailing lists, printing letters and envelopes, and ordering stationary.

Performs directly related work as required.

The nature of the work performed requires that the employee establish and maintain effective working relationships with the assigned supervisors, other library and city employees, elected officials, news media, volunteer organizations, and the general public.

The principal duties of this position are performed in a general office environment.

Abilities, Skills, & Knowledge Required:

Substantial knowledge of Microsoft Office 365, including Word, Excel, and PowerPoint

Ability to organize and prioritize work to meet critical deadlines, and follow up on assignments or projects with a minimum of direction

Ability to accurately proofread copy with necessary knowledge of grammar, punctuation, and spelling.

Ability to perform basic mathematical computations such as addition, subtraction, multiplication, and division.

Knowledge of modern office filing systems and procedures

Ability to operate and provide routine maintenance of general office machines such as copiers and postage meters

Ability to remain in a stationary position and occasionally to set up tables and chairs for meetings

Abilities, Skills, Knowledge Preferred:

Knowledge of DonorPerfect or a similar donor management platform

Knowledge of Library operating practices

Knowledge of non-profit operating practices or fundraising principles

Knowledge of Canva or other graphic design applications

Education and Experience:

Bachelor of Arts or Sciences degree from an accredited four-year college or university. Experience with non-profits or libraries preferred.

Salary, Hours, & Benefits:

Flexible schedule during standard business hours. 19 hours per week, minimum. No benefits. $20/hour.


Complete the on-line application and upload résumé and cover letter at

Applicants will receive short answer questions via email to be completed on-line prior to consideration for an in-person interview.

Any questions about the position or application materials should be emailed to


Successful candidate must pass background check and drug test.


Tagged as: donations, non-profit

To apply for this job please visit