Website Butler Snow LLP
Butler Snow, a multi-office, regional law firm, seeks to fill a Receptionist position in our Birmingham, AL office. This is a full time position with a competitive salary, benefits and great in-house training opportunities.
As the face of the firm’s Birmingham office, the Receptionist will display a high degree of poise and professionalism. The Receptionist will have excellent verbal and written communication skills, and will be able to communicate with clients and guests in a concise and clear manner. The ideal candidate will display a high attention to detail, and will be highly organized. The receptionist will also be able to handle sensitive information with discretion and be able to cope with multiple tasks in an effective manner.
ESSENTIAL JOB FUNCTIONS:
Answer incoming telephone calls and direct call traffic to the proper person utilizing a Cisco Unity phone system with computerized transfer abilities
Utilize Resource Scheduler, an online booking system, to schedule meetings and request hospitality needs.
Assist with copying, scanning, transcription, and file conversion and other legal work as needed
Work closely with the clients, guests, and staff to ensure seamless day-to-day operations as the first line of contact with visitors and attorneys
Greet and announce visitors in a friendly and business-like manner
Provide hospitality services for internal meetings
Provide support for miscellaneous administrative requests with a “can-do” attitude
Create a welcoming, comfortable and professional environment for all clients, guests, and staff
Other duties as assigned
KNOWLEDGE, SKILLS, & ABILITIES:
Be personable, articulate, knowledgeable and professional in presenting oneself in a law firm setting
Ability to take initiative and learn skills quickly
Flexibility in dealing with simultaneous projects
Attention to detail
Extremely organized, efficient, and resourceful
EDUCATION & EXPERIENCE REQUIREMENTS:
High School Diploma or equivalent
At least 4 years work experience in a professional environment, law firm experience a plus
Hospitality or Event Organization experience a plus